PRIVACY POLICY SCHOLZ CTC GMBH
At Scholz CTC GmbH, we take your right to privacy very seriously. When delivering our services, SCHOLZ CTC may receive information which may be considered “personally identifiable,” “personal,” or “sensitive” under relevant laws and regulations. This includes information via emails, correspondence, websites, forms, or personal communication. This policy covers how SCHOLZ CTC handles such information. By continuing to use our services or submitting personal information to us, you are agreeing to the terms of this privacy policy and acknowledging that your information will be handled in accordance with it.
1. OVERVIEW
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SCHOLZ CTC may receive and process personal information, including names and contact information,
- provided to SCHOLZ CTC with the consent of the individual
- for the purposes of providing information or services to them
- as network partners, participants in SCHOLZ CTC events and activities, partner organizations, or other interested persons.
- SCHOLZ CTC takes all reasonable efforts to maintain the privacy and security of such information.
- SCHOLZ CTC does not sell, lease, distribute, or otherwise use such information for any other purpose.
- SCHOLZ CTC respects the right of individuals to manage their information settings and preferences, including the ability to request modification, correction, removal, or deletion of personal information, subject to legitimate public interests and contractual or legal obligations (for example, obligations to retain limited transaction data for legally required audits).
2. INFORMATION YOU PROVIDE TO US
Contact information: You have the option whether to provide any information to us. For online services—including websites, surveys, action alerts, email lists or video conferences —you may only need to provide a name and valid email address to access services.
Personal background information: For more involved on personal SCHOLZ CTC services, you may be asked to provide more detailed contact and background information regarding your circumstances and the types of services or assistance requested. For individual coaching sessions and some workshop formats, you can optionally send us your curriculum vitae (CV) as well as information on your concerns or questions. In case of a virtual workshop or coaching session, we require the coachee’s contact details (e.g. telephone number or email address). In some cases, coachees can also hand in abstracts for research proposals. Self-paying individuals need to provide us with their e-mail or postal address for the invoice. Again, SCHOLZ CTC does not sell, lease, distribute or otherwise use any such personally identifiable information for any purpose other than evaluating requests for and/or providing services or assistance.
Policy regarding children: SCHOLZ CTC sites and services are not directed to children and children are not eligible to use our sites or services. SCHOLZ CTC does not knowingly collect or store any personal information about children.
3. INFORMATION WE COLLECT ABOUT YOU
Non-Identifiable Information: SCHOLZ CTC makes no use of third-party analytics providers, such as Google Analytics, to monitor and assess website and email traffic.
Publicly available information: SCHOLZ CTC may use publicly available information about clients for the purpose of understanding their interest in or suitability for SCHOLZ CTC services or activities. Again, SCHOLZ CTC does not sell, lease, distribute or otherwise use such information for any other purpose.
Use of cookies: SCHOLZ CTC sites and services do not knowingly involve the use of “cookies” (small text files placed on your computer or device that store your preferences).
External links: SCHOLZ CTC websites, forms, emails, correspondence or personal communications may include links to other sites or sources (e.g. media reports, publications, university websites, survey websites). SCHOLZ CTC makes no representations concerning the content or security of those sites or sources, which may collect or solicit personal data, and is not responsible for the privacy practices of such sites or sources.
4. HOW WE USE YOUR INFORMATION
We may use your information in one or more of the following ways:
Provide the information or services you requested: This may include, but is not limited to, preparation and conducting of workshops or other events you registered for or conducting an individual coaching session with you.
Communicate with you: We may use your information to contact you with regard to the above services, related SCHOLZ CTC activities, and in response to your email, phone, or other inquiries.
Share with third parties: SCHOLZ CTC will only share your information with third parties at your direction or with your consent, for the purpose of SCHOLZ CTC-related activities, services or events, or if required to share your information in response to a legal, regulatory, judicial or other request coming from an authority with jurisdiction to require the disclosure. Sharing with your consent may include, but is not limited to: sharing event, workshop or coaching registration information with the organizers of the event, workshop or coaching.
5. YOUR RIGHT TO INFORMATION
SCHOLZ CTC respects the right of individuals to manage their information settings and preferences, including the ability to request modification, correction, removal or deletion of personal information, subject to legitimate public interests and contractual or legal obligations. To request such changes, you may email us at info@scholz-ctc.de.
6. HOW WE RETAIN AND SECURE YOUR DATA
SCHOLZ CTC has put in place appropriate organizational, technical and physical safeguards to help prevent unauthorized access, maintain data security and correctly use the information shared with SCHOLZ CTC. Information shared with SCHOLZ CTC is stored in secure locations (Cloud based Data storage at Strato AG. See: https://www.strato.de/datenschutz/), is accessible only by designated employees trained in the proper handling of such information, and used only for the purposes for which the information was shared. Information shared with SCHOLZ CTC is retained for as long as it is needed to fulfill the purposes for which it was shared with SCHOLZ CTC, to provide services or activities, or to comply with regular business operations, record-keeping or applicable laws, or regulations.
Questions, Concerns, or Complaints
If you have additional questions or concerns regarding this privacy policy or if you want to lodge a complaint with us, please email us at info@scholz-ctc.de. EU residents may report privacy complaints directly to their local data protection authorities. You may also contact us to be directed to the relevant authorities.
Changes to Our Privacy Policy
SCHOLZ CTC may amend this privacy policy from time to time. The current version in effect will be available on our website at www.scholz-ctc.com. If we make any significant changes in the way we receive process or use personal information, we will alert you by posting a prominent notice on our website.
Questions or suggestions
If you have any questions, concerns, or complaints about this privacy policy or want to let us know what you think, please contact us at:
Scholz CTC GmbH
Philosophenweg 10
54293 Trier
Germany
Last Updated: 6.4.2020